Project management consultancy for small businesses

Streamline your operations.
Reclaim your time.
Grow with intention.

Strategic, hands-on support to simplify your systems, manage your projects and build a business that works for you.

Sarah Stewart sitting at a desk with her laptop and tapping into her mobile phone

Feeling buried under the day-to-day?

You started your business with big ideas and bold intentions - but lately, things feel more chaotic than clear.

  • There’s no consistent way to track what’s happening or what’s next

  • Important tasks are slipping through the cracks

  • Everything lives in your head - and that headspace is getting crowded

  • You’re so busy keeping up that there’s no time to step back and plan ahead

  • Your VA or team aren’t quite sure what they should be doing, or how

  • And most days, it feels like the business is running you - not the other way around

Sound familiar?

You’re not doing anything wrong. You’ve just hit a natural growth point where your systems, processes and support structures need to evolve.

That’s exactly where I come in.

Imagine if your business actually felt calm.

The right things were getting done, at the right time, without you having to micromanage every detail.

  • You knew exactly where to focus each day

  • Projects and tasks were mapped out clearly

  • Your systems supported your growth (not slowed it down)

  • Your team could step in and get things done without constant hand-holding

  • You had space to think strategically - or just take a proper day off

  • You felt back in control, with time for the things that matter most

It’s not about being perfectly organised.

It’s about creating the structure, support, and systems your business actually needs to thrive - now and into the future.

Project management consultancy for small businesses

Practical, personalised support to help you simplify your operations, reclaim your time and set your business up for sustainable growth.

This isn’t off-the-shelf advice or a one-size-fits-all system. It’s tailored, strategic consultancy designed to meet you exactly where you are - and take you where you want to go.

Together, we’ll take a deep dive into your current business operations and delivery model, and:

  • Identify what’s working - and what’s holding you back

  • Map the gap between your current setup and your future vision

  • Streamline systems and processes for ease, flow and clarity

  • Create templates, tools and SOPs to reduce decision fatigue, improve consistency, quality and efficiency

  • Manage or support key projects to bring momentum and structure

  • Offer hands-on mentoring or training to build confidence in your team

You bring the vision. I’ll help you bring it to life - with a calm, structured approach that clears the overwhelm and puts you back in control.

sarah stewart delivering a time management workshop via zoom on her laptop

Who this is for?

This consultancy is designed for service-based business owners who are ready to work smarter - not harder - and bring calm, clarity and structure to their operations.

You might be…

  • A solopreneur juggling all the moving parts with no time to step back and strategise

  • A small business owner growing a team but lacking systems to support them

  • A consultant, coach or agency founder with a successful business and zero breathing space

  • A project lead or department head in a corporate or regulated environment who needs clarity, consistency and better delegation

If you're ready to make your business easier to run with systems that support your goals and a partner to help you get it done - this is for you.

How it works

Every business is different - so every consultancy project is tailored to fit.

Here’s how we’ll work together.

1.Apply to work with me

Complete the form embedded into this web page (scroll down a little more and you’ll see it!), and I’ll then arrange to meet with you on Zoom for a free discovery call.

2. Free discovery call

We’ll chat through what’s working, what’s not and where you’d love more support. This helps us both decide if it’s the right fit.

3. Deep dive audit + clarity session

If we go ahead, next step is an audit session. I’ll take a close look at your current systems, processes, and operations - and map out the gap between where you are and where you want to be.

4. Bespoke proposal + project plan

I’ll create a personalised proposal with recommendations and options for how I can support you - whether that’s mentoring and training, hands-on implementation or ongoing project delivery.

5. Implementation + support

Once approved, we roll up our sleeves and get started. I’ll support you through the entire process - setting up systems, creating SOPs, managing timelines and providing mentoring and training where needed.

6. Communication

Depending on the project, I offer check-ins, voice note support via WhatsApp or Voxer and regular progress updates to keep everything moving and feeling manageable.

sarah stewart at her laptop in a cafe smiling

Why work with me?

Because I bring a rare blend of strategy, structure and sleeves-rolled-up support.

  • 17 years of project management experience including high-pressure delivery in the pharmaceutical industry, where precision, quality and compliance are non-negotiable.

  • A systems thinker at heart I see the big picture and the small details. I’m wired to find gaps, spot inefficiencies, and turn overwhelm into clear, workable plans.

  • Focused on action, not just advice I don’t hand you a plan and disappear. I work alongside you to make it happen, from the weeds to the wider vision.

  • Grounded in real life As a single mum of teens and someone living with a chronic condition, I know how precious time and energy really are. Everything I do is about helping you use yours wisely.

  • Human-first, always Whether you're running a regulated business or a creative one, I bring empathy, clarity and calm to every project I support.

This isn't generic consultancy. It's thoughtful, hands-on support - shaped around how you work, grow and thrive.

“I have worked with Sarah at two different organisations in the pharmaceutical manufacturing industry. Her data-driven and motivational approach to systems-building and people management are transformational to teams. She developed and implemented a global PMO strategy with templates and processes at multiple manufacturing sites around the US and UK, and later worked with me to adapt a similar approach at another US and EU-located organisation. In addition to process-building, Sarah is also a skilled trainer, designing recorded training material to accompany new processes as part of business continuity planning, which saved us on rework and churn as folks left and joined teams. Working with Sarah will be time well-spent!” - Nathaniel Youndt

Let’s create a business that runs smoother - and gives you your time back.

Apply to work with me here: